Position: Administrative Assistant – Natomas Chamber of Commerce

The Natomas Chamber of Commerce is seeking a proactive, detail-oriented, and enthusiastic Administrative Assistant to support our dynamic team. Reporting directly to the President and Executive Board, this role is essential in managing administrative tasks and ensuring smooth Chamber operations.

Position Summary:
The Administrative Assistant plays a crucial role in supporting day-to-day Chamber activities, ensuring efficient office functions, member relations, and event coordination. This is an ideal opportunity for a motivated individual who thrives in a collaborative environment and has a passion for community engagement.

Key Responsibilities:

Reception & Member Support:
Serve as the primary point of contact, handling general inquiries, processing membership applications, and managing the Chamber’s main email inbox

Board & Executive Support:
Coordinate scheduling and administrative needs for the President and Board, including assembling and distributing agenda packages and supporting the annual Board Retreat preparations

Office Administration & Bookkeeping:
Oversee office supplies and equipment, maintain an up-to-date Chamber website, manage relationships with members and select vendors, and handle invoicing, payment applications, and membership renewals
Collaborate with the Treasurer and Accounting Firm to ensure accurate records in Chamber Master

Event Coordination:
Post events on the Chamber’s website and social media, handle online registrations and ticket invoicing, and assist with onsite event logistics, including setup, participant registration, seating, and teardown.

Website & CRM Maintenance:
Update events, post group meetings, and maintain Chamber Master entries. Manage board member profiles, member events, and requests for Hot Deals and Job Postings. Order supplies as needed

Additional Duties:
Perform other duties as assigned to support Chamber operations and objectives

Qualifications & Requirements:

The ideal candidate will:
– Have strong communication (written and verbal) and interpersonal skills
– Demonstrate excellent organizational and time management abilities
– Have 3-5 years of administrative experience, with nonprofit experience a plus
– Be proficient in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace
– Be able to work flexible hours, including occasional evenings, weekends, and early mornings for events
– Have experience with Chamber Master (preferred but not required)
– Be available to work a minimum of 25 hours per week
– Complete a background check successfully

Compensation:
Competitive, based on skills and experience.

Application Deadline:
November 28, 2024

Please submit your cover letter and resume to
di******@na************.org